The Concho Elementary School is committed to protecting the privacy and information it collects from its community. This policy explains how The Concho Elementary School collects and handles information it receives from students and their families, employees (including students for employment) and others who interact with The Concho Elementary School or its website. Other than IP addresses and traffic information collected described below, we do not collect personally identifying information on our website unless you choose to provide such information to us.
This policy sets forth the type of information we collect, how it is stored and used, and the rights and options you may have with respect to your personal information.
What Personal information We Collect; How and When We Collect It
Our goal is to collect the minimum amount of information necessary – whether from students, employees, or contractors.
We collect information you provide us. A person’s interaction with Concho Elementary School occurs during the enrollment process and throughout a student’s enrollment. We also collect information from applicants for employment as well as employees and contractors of the school.
Usage Information, Site Activity and Location Information
We may automatically collect information regarding the actions you take on the website (“Usage Information”). Usage Information helps us understand trends in our users’ needs and improve our website and its functionality. When you use our website and/or provide us with information, some examples of the Usage Information we may collect include: the type of Web browser you use, your operating system, your web requests, your Internet Service Provider, your IP address, referring/exit pages and URLs, the pages you view and how you interact with links on our website, comments and other content you post, the time and duration of your visits to the website and other such information. We may store such Usage Information itself and/or such information may be included in databases owned and maintained by agents or service providers. We may also collect information that identifies the device you use to access the website, your device’s unique device ID, the IP address of your device, your operating system, connection type (e.g. WiFi or cellular) and GPS technology (or other similar technology) to determine your current location when you use a mobile device to access the website. If you do not want us to have your location information, you should turn off the location services before accessing the website from a mobile device. We may use such information and pool it with other information to track, for example, the total number of visitors to our website, the number of visitors to each page of our website, etc. We use this information to help us understand how people use the website and to enhance the website.
Cookies and Web Beacons
During the enrollment process, personal information will be collected and stored about the student and family for the purposes of enrolling the student. The Concho Elementary School will also use the information for communicating with the family during the enrollment process.
Personal information about students, their parents/guardians and siblings may be collected via the paper enrollment forms as well as by PowerSchool Enrollment Express or other similar common applications administered by a third party. Additional information about a student or applicant for employment may be collected by the student registrar or human resources staff via various interviews, phone calls, references, and emails.
Types of personal information collected include names, addresses, phone numbers, emails, gender, dates of birth, race, ethnicity, nationality, citizenship, and educational history. Further, we collect information about the student’s academic and disciplinary history, athletic, and extra-curricular records and interests. Additional information regarding the student’s parents or guardians such as employment and marital status may also be collected.
As part of the enrollment process, the school also may gather or receive information from other sources regarding medical/educational records, standardized tests, and other evaluative material. The types of information we collect in these cases may be specific to the individual.
We receive and process personal information requests pursuant to your agreements with such third-party service providers or other educational institutions records requests, and in furtherance of your agreement with us concerning your enrollment and/or academic records. For information on the privacy practices of any such third parties, please consult your agreements with them and their own privacy policies.
Once enrolled, The Concho Elementary School continues to collect and process personal information for the purposes of caring for and educating the student. The personal information is used to keep you informed about the school and to offer you access to school services. Personal information also will be collected, created and stored (about the student and family) for the purposes of tracking student progress at The Concho Elementary School.
The information collected for enrolled students and their families includes names, addresses, phone numbers, emails, gender and dates of birth. Health and medical information regarding the student is collected to ensure their well-being while on campus and for medical treatment purposes. Further, we collect information about the enrolled student’s academic, athletic, and extra-curricular records and interests. Information about performance (classes, co-curricular activities, etc.) and images of the student engaged in academic, athletic, and extra-curricular activities also may be collected and maintained.
The Concho Elementary School may gather or receive information from other sources such as testing agencies (including, medical/educational, standardized tests, etc.). The types of information we collect in these cases may be specific to the individual. We receive and process such information pursuant to your agreements with such third-party service providers, and in furtherance of your agreements with us concerning your matriculation. For information on the privacy practices of such third parties, please consult your agreements with them and their individual policies.
Employment, Employees and Contractors
Concho Elementary School collects information from applicants for employment, employees and contractors of the school. The school uses an employment application to collect personal information such as biographical information, gender, date of birth, employment history, and employment/personal references on all applicants for employment. This information becomes part of the employee’s file once hired. Concho Elementary School also conducts extensive criminal background checks through fingerprinting, on its employees. Upon hire and throughout employment at the school, the employee may provide additional information to the school such as bank information, social security numbers or other governmental identification number commonly used to verify identity, passport information, biometric information for time-keeping purposes, health and medical information, including health insurance policy and subscriber identification numbers, beneficiary and dependent information, and other information related to such employment. The school collects EIN or social security numbers from contractors and may collect bank information for payment purposes. Certain contractors with direct, unsupervised access to students will need to provide personal information such as biographical information, date of birth, employment history, and employment/personal references. The school also will conduct criminal background checks through fingerprinting of such contractors with direct, unsupervised access to students.
Email and Web Inquiries
You also may send us personally identifying information, for example, in an email message containing a question or comment, or by completing a web form that provides us with this information. We use personally identifying information from these communications primarily to respond to you. We may forward your correspondence to school representatives who are better able to answer your questions. We may also use your email to contact you in the future about our programs that we deem may be of interest to you. We do not share your name or email address with any third parties.
Disclosure of Your Information
We may disclose your information pursuant to legal requirements and to comply with our school rules and policies. We also may share your information with:
Law enforcement or other governmental officials, in response to a verified request relating to an investigation or alleged illegal activity;
Third parties that provide a valid subpoena or court order; or
Third parties as requested or authorized by you (or your parent or guardian).
Text, images, videos, documents, and any other electronic materials and media available on the School’s website are available as a resource to the public and are the sole property of the School and are protected by copyright. The reproduction, redistribution, and/or exploitation of any of these materials is prohibited without express, written consent from the School.
The school employs commercially reasonable physical, electronic, and procedural safeguards to protect the confidentiality and security of personal information and other information and data transmitted to us. However, no data transmission over the Internet or other network can be guaranteed to be 100% secure. You acknowledge and accept the data security risks of using our website and our services.
Changes to this Policy
Last modified 5/2022